As the person making decisions about your family’s move, it’s easy to feel overwhelmed. From coordinating schedules to deciding what to pack first, everything hinges on having a move that runs smoothly and on budget. When researching moving companies, the first step is getting a moving cost estimate. But a quick search for moving company prices can leave you with more questions than answers.
You’ve likely seen websites that promise an instant moving company quote in seconds. Are these estimates accurate?
The truth is that many of these “estimates” are, at best, guesses based on averages — or even tactics used by disreputable companies and moving brokers to take advantage of customers. Without more information, an instant quote can’t see the antique piano in your living room or the extensive home gym in your basement.
You need moving estimates that are reliable, not guesses that lead to extra charges. This guide is your personal playbook for navigating the quoting process. Let’s talk about the steps you need to know to move beyond the ballpark guess and secure a firm, reliable quote.
Step 1: Know the Difference Between a Guess and a Guarantee
Before you can build a reliable moving budget, it’s essential to understand the different types of estimates you’ll encounter. Think of an instant online moving estimate like a weather forecast — it’s a helpful starting point based on general data, but it’s not a promise. It can’t predict the unique conditions of your specific moving day.
These instant quotes are based on simple averages, like the number of bedrooms in your home. But your home isn’t average. A generic calculation doesn’t know about your daughter’s bunk bed, the extra-large grill on the patio, or the narrow hallway leading to the guest room. Relying on an estimate that doesn’t account for details can lead to stressful, last-minute price hikes on moving day.
A binding moving company quote, on the other hand, is like a plane ticket. It’s a firm price for a specific service, reserved just for you.
- A “Ballpark” Estimate: A non-binding, general price based on averages. It is subject to change.
- A Binding Quote: A guaranteed, locked-in price based on a detailed inventory of your specific belongings and home.
Here at Scobey Moving & Storage, our quotes are free and no obligation. But when we give you a quote, your price is locked in for up to sixty days.
That means when we give you a quote, it’s made specifically for you and your move. It’s a promise to provide the stated service for the price we present — and that price won’t change unless the service changes.
Step 2: Build Your Plan Around a Custom, Binding Quote
Now that we’ve discussed the difference between ballpark estimates and binding quotes, the next strategic step is to secure that binding quote.
The process begins with a free, no-obligation survey of your home, which can be done in person, over a video call, or by taking a video with your smartphone. A moving consultant will take a detailed inventory of every item you intend to move. This is your opportunity to point out specialty items and discuss any potential challenges, like a steep driveway or a tricky staircase. This collaborative approach makes sure every detail is accounted for in your formal, written quote.
Like we mentioned, our binding quotes are locked in for up to 60 days. The price we present is the price you will pay, unless the scope of your move changes (like adding large items or packing services). This guarantee removes the uncertainty from your budget, allowing you to plan with complete confidence and focus on the excitement of settling into your new home.
Step 3: Your Checklist for Choosing the Right Moving Partner
With your playbook in hand, you are now ready to interview potential moving companies. Think of this final step as a vetting process to ensure you’re choosing a trustworthy partner. Use this checklist during your in-home or virtual estimates to compare moving company quotes like a pro.
- Prepare for the Walk-Through: Before your appointment, have a clear idea of what is moving and what isn’t. The more prepared you are, the more accurate your quote will be.
- Ask About the Quote Type: Ask every company directly: “Is this a binding quote or a non-binding estimate?” If they won’t provide a binding price in writing, consider it a red flag.
- Inquire About Their Process: Ask how they build their moving company prices. A quality, reputable mover will be happy to explain their prices and services.
- Confirm Everything in Writing: A verbal promise is not a contract. Insist on a detailed, written quote that lists the binding price and a full inventory of the items to be moved.
Following these three steps can help you make an informed decision about your mover. You deserve a moving partner that values transparency and accuracy as much as you do.
Plan Your Move With Confidence
A successful move doesn’t happen by accident. It’s the result of smart planning and choosing the right partners. By understanding the quoting process, identifying red flags, and choosing a reputable mover (like Scobey), you can feel confident about your moving budget and services. We hope this article has helped you understand how to get an accurate moving quote! It’s important to have a solid strategy as you start the moving process. At Scobey Moving & Storage, we’re here to help you move ahead with confidence.